Governance & Secretarial Support Volunteer

Support the work of our Board and secretary

Equilitas Foundation is a young international public benefit foundation (ANBI) based in the Netherlands. We believe strong organisations create lasting opportunities for communities. Through good governance, responsible partnerships and sustainable project development, we strengthen initiatives in education, social inclusion, community development and capacity building.

We are looking for someone who wants to support our secretary and Board with the practical and organisational side of good governance.

What makes this role different?

Good governance depends on careful preparation and accurate record-keeping. In this role you work closely with the secretary, helping the Board run smoothly and ensuring that decisions, documents and follow-up are properly organised. It is a behind-the-scenes role with real responsibility, and a unique window into how an international foundation is governed.

Please note: this is a supporting role. You assist the secretary and attend Board meetings to support them — you are not a member of the Board, and you do not take part in decision-making or voting.

Where you can make the difference

Depending on your interests and experience, you may contribute to:

• Preparing agendas and supporting documents for Board meetings;
• Attending Board meetings and taking accurate minutes;
• Maintaining and organising the foundation's records and documentation;
• Tracking action points and following up on decisions;
• Supporting the secretary with correspondence and scheduling;
• Helping keep governance documentation orderly and up to date.

Who we are looking for

We are looking for someone who:

• Is organised, accurate and reliable;
• Handles confidential information with discretion and care;
• Writes clearly and concisely, especially when taking minutes;
• Takes initiative and works independently;
• Is comfortable working in English;
• Wishes to contribute on a voluntary or pro bono basis.

Experience in administration, governance, secretarial work or NGO/board support is welcome, but not required.

What we offer

• A genuine opportunity to support the governance of a growing international foundation;
• Close working contact with the secretary and the Board;
• Flexible arrangements — we expect roughly 2–4 hours per week, depending on availability and the meeting schedule;
• Practical experience in governance, administration and nonprofit development;
• The opportunity to contribute to meaningful international initiatives with long-term social impact;
• A collaborative environment where initiative, learning and personal contribution are valued.

Interested?

This is a voluntary or pro bono position.

Because this role involves access to confidential Board matters, the selected volunteer will be asked to sign a confidentiality agreement.

Please complete the application form and submit:

• A short motivation letter explaining why this role appeals to you;
• Your CV.

Applications are reviewed on a rolling basis until the position is filled.

Equilitas Foundation is committed to integrity, transparency and responsible stewardship. We strive to provide a respectful and safe environment for volunteers, partners and beneficiaries.

We look forward to hearing how you would like to contribute to the future of Equilitas Foundation.